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HTML Email Body Formatting

Copying and Pasting from Microsoft Word

The tool bar provides cleanup utilities when cutting and pasting from Microsoft Word. Microsoft Word includes hidden commands when coping from that application. These hidden commands provide information on the formatting of content that is always compatible with Microsoft Word, but not always compatible with Internet standards. If you were to copy and paste directly from Word the formatting could and usually does behave inconsistently. 

If you copy (Ctrl+C) text from Microsoft word and attempt to paste it into the HTML Body field (or you can click the ‘Paste from Word’ button hyperlink.jpg) , the system will prompt to assist you in “cleaning it” before inserting the text. You should always accept this help to assure consistent formatting.

You will be prompted to paste (Ctrl+V) your Word content into a special box as seen to the right. You can select to ignore font formatting and/or style definitions by checking the appropriate option boxes. After pasting the text, click 'OK'.

Inserting Hyperlinks

To insert a hyperlink, first highlight the text or select the image that you would like to act as the text for the link. For example, you might highlight text that reads “Click here to visit our website for more information…”

  1. Click the ‘Insert/Edit Link’ (hyperlink.jpg) button from the toolbar.
  2. Select a link type.

    -URL is a link to a website. Enter the full URL to the website address as it appears in the address bar of your browser. For example: http://www.closerware.com.

    -Anchor is a link to an anchor you previously created within the email HTML body content. See Inserting Anchors/Bookmarks below.

    -E-Mail is a link to an email address. Enter the email address (required), the message subject (not required) and the message body (not required).

Inserting Anchors/Bookmarks

An Anchor/bookmark is a predefined marker within the body content to which you can link to within a page. For example, you may want to include a table of contents for your email where the listings are hyperlinks that jump the user to content that is lower in the email.

  1. Place your cursor in the location you would like to insert an anchor
  2. Click the ‘Insert/Edit Anchor’ button (anchor.jpg)
  3. Name the anchor and click OK

When inserting a hyperlink within the html body content you can select an anchor link type and select from a drop-down list the anchor name to which you would like to link.

Inserting Embedded Images

You may insert as many embedded images as you would like but each individual image cannot exceed 250KB in size.

  1. Place your cursor where you would like to insert your embedded image and click the ‘Insert/Edit Image’ button (image.jpg)
  2. Click Browse Server to select your image. If the image was previously uploaded, you may simply click the image. Otherwise, you must click ‘Browse’ to upload the file from your local machine to the server and then select the image after it has uploaded. 
  3. Once selected you can 

    -Add ‘alt text’ to the image (text that appears when someone hovers over the image)

    -Change the image sizing (width and height)

    -Define the border size on the image (normally set this to zero)

    -Set the HSpace and VSpace (horizontal and vertical spacing around the image)

    -Set the image alignment. If the image is set in a paragraph you can set the image alignment relative to the paragraph text (Left and Right alignment are most popular)
  4. Click OK

Spell Check

You can click the ‘Check Spell’ button (spell.jpg) at any time to check the spelling of your email.

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