When a project is configured to enable personal kiosk and the "Shift Attendance Mode" is set to "Check In" or "Check In and Out", volunteers can sign into VolunteerMatters and check in and out of their volunteer project shifts when the time of the shift falls within the system's sign in/out timing settings.
These settings allow a time period before a shift’s start time where a volunteer can check into a shift via the kiosk and after a shift’s starting time that they are still allowed to check in.
The times on their shift will then be updated with those exact times and their total shift credited hours will be updated to match the actual time volunteering.
Shift Attendance Mode Settings:
Auto: This does not require check in or out by the volunteer and simply credits them with the shift duration as hours worked.
Check In: Requires the volunteer to check in to toggle their attendance flag, but this setting utilizes the start and end times of the shift as the credited hours. This is basically just an attendance taker setting.
Check In and Out: Requires the volunteer to check in to toggle their attendance flag on their assignment, and then once checked in they will have the opportunity to check out when their duties are completed. After this process the check in and check out times and credited hours on their assignment will be updated with those times determined from their actual check in and check out. If they do not check out the checkout time will be credited as the end of the shift.
Click here for information on editing your project setup.
The volunteer logs into the system on the day of their shift. They see their available "Check Ins" at the top of the Volunteer Dashboard (homepage) in VolunteerMatters.
- If the project also has geolocation configured, the volunteer must be within X number of meters of the project address to check in. The X number of meters is defined on the project setup using the "Kiosk Geolocation Range (m)" field. If they are not within X number of meters they will see the following message.
- If geolocation is turned off or they are within X number of meters, they will be checked in after clicking "Check in". This will also set their "Check In" time on their assignment and adjust the credited hours accordingly. This also sets the "Attendance" toggle to true on the assignment.
- Once checked in they will continue along with their duties. Once their shift is completed or whatever time they are leaving, if "Check In and Out" is configured on the project the volunteer will be able to also check out of their shift. If they forget to check out of their shift, the end time of the shift will be used to calculate their total credited hours.
NOTE: A volunteer can check out of their shift one time but be able to check back in if needed. If they do check back in after checking out, the system will automatically create a second assignment for them on the project need.
- Once they confirm their check out, they will see the "You are checked out of the shift" message to let them know they have successfully checked out of the shift. If they forget to check out they check out time will be the end of the shift.
After this process the check in and check out times and credited hours on their assignment will be updated with those times determined from their actual check in and check out.